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HR Administration Specialist with English and German Language

Swiss Re

Information about the position

  • Place of work: Mlynské nivy 12, Bratislava, Slovakia (Job with occasional home office)
  • Basic wage component (gross) and other rewards: From 1 200 EUR/monthOur final offer to you will be set up fairly, considering the skills and experience that you bring to the Swiss Re Group. You can look forward to extra rewards and benefits including an attractive performance-based bonus.
  • Contract type: full-time

Job description, responsibilities and duties

Would you like to build you career in HR department? This role could be the right fit for you!

About the Role

You will be responsible mainly for on-boarding, off-boarding activities and job changes for employees based in EMEA countries. You will handle contract administration of new hires (permanent, temporary employees), rehires, changes from external to internal employment, international local hires, country transfers, internal transfers, extensions of temporary contracts and will ensure efficient off-boarding process of voluntary leavers. In addition, HR Administration Associate will be handling salary changes, band changes, FTE, work-schedule changes, benefits administration, time and absence administration and other HR Admin agenda.

Main tasks/activities:

- Creating contracts, addendum, letters and coordinating signature process with relevant parties
- Handling the communication with employees, line mangers, HR advisors/partners and keep track of all required documentation as per the established process such as child allowance forms, work permits, reference letters, entry forms, exit checklists, alumni forms etc.
- Handling correct HR data entries in the required systems (personal data, position related data, compensation, benefits etc.)
- Handling time and absence administration in connection to the whole employee life cycle
- Providing guidance and support to customers in case of any questions or issues
- Ensuring adherence to HR processes and policies, apply 4 eye principle of all payroll relevant data entries
- Daily collaboration with other HR teams and departments (Payroll, HR systems, Pension Fund, Logistics, IT etc.)
- Ensuring timely storing of all obligatory HR documents
- Working towards high customer satisfaction within given framework and constantly improving internal processes and procedures to increase client orientation and effectiveness
- Participating in various global/local HR initiatives and projects
- Supporting Specialists with more complex portfolio when needed
- Performing other position related tasks as instructed by Supervisor

About the Team

You will strengthen our HR Admin team within Global HR Solutions Centre in Bratislava. We primarily support HR Advisors, HR Partners, hiring managers, future and current Swiss Re employees and acts as an interface between the company and employees.

Employee perks, benefits

You can look forward to extra rewards and benefits including:
- Attractive performance-based bonus
- Ultra flexible working time in hybrid setup, allowing you to work also from home
- Modern office spaces in attractive location
- 5 additional days of holiday
- Lunch allowance fully paid by Swiss Re
- Referral bonus
- Pension & risk insurance contribution
- Sick days and sick leave support
- Public transport benefit
- Multisport card

Information about the selection process

This job offer is suitable for people who have been impacted by the invasion of Ukraine.

We are an equal opportunity employer, and we value diversity at our company. Our aim is to live visible and invisible diversity – diversity of age, race, ethnicity, nationality, gender, gender identity, sexual orientation, religious beliefs, physical abilities, personalities and experiences – at all levels and in all functions and regions. We also collaborate in a flexible working environment, providing you with a compelling degree of autonomy to decide how, when and where to carry out your tasks.

We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.ur spam folder.

Requirements for the employee

Candidates with education suit the position

Secondary with school-leaving examination
Follow-up/Higher Professional Education
University education (Bachelor's degree)
University education (Master's degree)
Postgraduate (Doctorate)

Language skills

English - Upper intermediate (B2) and German - Intermediate (B1)

Personality requirements and skills

Who are we looking for? Our new colleague should have/ be:

- Excellent attention to details with the ability to prioritize workload is a requirement
- Effective organizational skills
- Strong social skills and excellent communication skills
- Strong service and client orientation
- Flexibility and adaptability to changes
- Improving continually and seeking for challenges
- Passionate to learn new HR processes
- Innovative thinking
- Teammate
- Excellent English
- German intermediate (B1)

We are looking forward to your application!

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Brief description of the company

As the world's leading and most diversified global reinsurer, we offer as our core business financial services products that enable risk taking essential to enterprise and progress. Our company was founded in Zurich, Switzerland in 1863, and operates in more than 25 countries and provides its expertise and services to clients throughout the world. We combine financial strengths with experience, knowledge and creative thought to explore new opportunities in the interests of our clients, staff and shareholders.

Number of employees

1000 and more employees