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Team Assistant

Swiss Re

Information about the position

  • Place of work: Mlynske Nivy, Ružinov, Slovakia, Bratislava (Job with occasional home office)
  • Basic wage component (gross) and other rewards: 1 200 EUR/monthOur final offer to you will be set up fairly, considering the skills and experience that you bring to the Swiss Re Group. You can look forward to extra rewards and benefits including an attractive performance-based bonus.
  • Contract type: full-time

Job description, responsibilities and duties

In this role, you support the General Counsel Reinsurance EMEA and the Legal Reinsurance EMEA team. We can rely on you and you like keeping your manager and the team well organised.

Main responsibilities:

- Manage the calendar, e-mail, travel and expenses of your manager
- Be a trusted partner to the Management Team members by providing timely and high quality support
- Arrange and coordinate travel including logistics and expense filings
- Help with the organisation of meetings and team offsites
- Assist with onboarding of new joiners, including for example training on tools or processes we use in Legal
- Support us in connection with budget planning and tracking, the invoicing process for external legal spend, expense reporting, including setting up internal processes and coordinating and closely collaborating with others
- Support vendor/invoice payment process
- Build and maintain SharePoint sites and support us with team communication
- Review/format presentations and other documents

About the Team

We are a multi-jurisdictional team composed of legal professionals based throughout EMEA and provide legal support to Business Unit Reinsurance and the operating platform in EMEA. We are part of Division Legal & Compliance.

Information about the selection process

This job offer is suitable for people who have been impacted by the invasion of Ukraine.

We are an equal opportunity employer, and we value diversity at our company. Our aim is to live visible and invisible diversity – diversity of age, race, ethnicity, nationality, gender, gender identity, sexual orientation, religious beliefs, physical abilities, personalities and experiences – at all levels and in all functions and regions. We also collaborate in a flexible working environment, providing you with a compelling degree of autonomy to decide how, when and where to carry out your tasks.

We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.

Requirements for the employee

Candidates with education suit the position

University education (Bachelor's degree)
University education (Master's degree)

Language skills

English - Upper intermediate (B2)

Personality requirements and skills

Are you up for the challenge?

- You have 2 years or more working experience in supporting executives or administration or any relatable field, ideally in a legal department or law firm
- You are proficient in English (German or any other European language is a plus)
- Communication is a strength of yours
- You have very good knowledge of MS Office tools (Outlook, PowerPoint, Excel, Word)
- You like working on multiple projects in parallel and coordinate assignments across teams and multiple jurisdictions.
- High energy with strong organizational and time management skills and able to work independently.
- Willing to adapt to changes in objectives and priorities in response to changing business needs.
- Discrete and can handle confidential information
- You are recognised for being an excellent team-mate, good at finding solutions, always happy to assist others and for your good sense of humour.

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Brief description of the company

As the world's leading and most diversified global reinsurer, we offer as our core business financial services products that enable risk taking essential to enterprise and progress. Our company was founded in Zurich, Switzerland in 1863, and operates in more than 25 countries and provides its expertise and services to clients throughout the world. We combine financial strengths with experience, knowledge and creative thought to explore new opportunities in the interests of our clients, staff and shareholders.

Number of employees

1000 and more employees

Contact

Contact person: Kristína Šeligová