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GFIT Office Coordinator

Swiss Re

Information about the position

  • Place of work: Mlynské nivy 12, Bratislava
  • Basic wage component (gross) and other rewards: From 1 500 EUR/monthMinimum base salary for this job from 1500 EUR gross/month/full time. Our offer to you may be higher based on your skills and experience and will include additional rewards and benefits. We are required by law to disclose basic wage component (minimum salary) for the advertised positions. We carefully consider your professional competencies, qualifications and experience in our compensation package and/or when offering you other positions. Our compensation philosophy is to pay fairly, also considering market situation and the value employees may bring to Swiss Re.
  • Contract type: full-time

Job description, responsibilities and duties

Are you an organized, agile professional who likes to work in a truly global team?

We have an opportunity for you to join our team in Bratislava as an Office Coordinator! You will support the Head of Group Finance IT and Risk Management IT (within Group Functions IT) and be the trusted partner for the respective teams. As the departments have fully embarked on their agile journey, you will play an active part in supporting their day to day operations.

The role enjoys a high visibility, offering a great opportunity to engage with colleagues from all of Group Function IT and other Swiss Re units.

Activities you will perform:

> Lead on departmental operations of the Risk Management IT and Group Finance IT. Have an oversight and take ownership of the business operations activities.
> Coordinate and lead on communication, events and projects following the agile framework: e.g. Offsites, Townhalls and management meetings
> Drive the content of management meetings, ensure actions & follow ups are completed within timelines and communicated clearly and effectively across the organisation
> Manage strategic documentation and distribution lists. Prepare and consolidate reports, presentations, surveys using various MS Office tools: SharePoint Online, Yammer and MS Teams
> Financial management support: processing expenses, purchase orders & invoices. Collaborate with the Business Partner in any cost-saving initiatives
> Support HR related processes in a trusted manner, i.e. recruitment, induction, offboarding and other personnel matters
> In addition to the global collaboration with the wider team (including Executive assistants, Coordinators, Departmental Operations Officers), be the 'go to' person for your local Bratislava team

About the team

We are a dynamic, diverse, fast paced team based in several locations across the globe, providing Group Functions IT services to the Swiss Re Group. We deliver our services in an agile IT environment which requires quick adaptation and flexibility.

Information about the selection process

We are an equal opportunity employer, and we value diversity at our company. Our aim is to live visible and invisible diversity – diversity of age, race, ethnicity, nationality, gender, gender identity, sexual orientation, religious beliefs, physical abilities, personalities and experiences – at all levels and in all functions and regions. We also collaborate in a flexible working environment, providing you with a compelling degree of autonomy to decide how, when and where to carry out your tasks.

We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.

Requirements for the employee

Candidates with education suit the position

University education (Bachelor's degree)
University education (Master's degree)

Language skills

English - Upper intermediate (B2)

Number of years of experience

0

Personality requirements and skills

You have a positive and can-do attitude. You are curious and open to new tasks and projects.

Your skills comprise:

> Education: Minimum Secondary school. Bachelor’s degree preferred.
> At least 3 years of administrative experience supporting management. Prior working experience in Controlling/Finance is a plus.
> Excellent English both orally and in writing (German is a bonus)
> Strong MS Office skills (Outlook, PowerPoint, Excel, Word, MS Teams).
> Eager to adopt the latest digital workplace tools and efficiently apply them, e.g. SharePoint Online and Yammer
> Confident in your ability to work independently. Demonstrates accountability, reliability, responsiveness and high energy.
> Detail oriented with the ability to prioritise multiple requests
> Collaborative and enjoys working across multidisciplinary teams.
> Sense of urgency, discreetness and solution-orientation. You are recognised colleagues for being an excellent team player, always happy to assist others and for your good sense of humour.

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Brief description of the company

As the world's leading and most diversified global reinsurer, we offer as our core business financial services products that enable risk taking essential to enterprise and progress. Our company was founded in Zurich, Switzerland in 1863, and operates in more than 25 countries and provides its expertise and services to clients throughout the world. We combine financial strengths with experience, knowledge and creative thought to explore new opportunities in the interests of our clients, staff and shareholders.

Number of employees

1000 and more employees

Company address

Swiss Re Management AG
Mlynske nivy 12
821 08 Bratislava