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HR Administration Specialist with English and German (Ref. No.: 83664 )

Swiss Re

Information about the position

  • Place of work: Mlynské nivy 12, Bratislava
  • Basic wage component (gross) and other rewards: Minimum base salary for this job from 1500 EUR gross/month/full time. Our offer to you may be higher based on your skills and experience and will include additional rewards and benefits.
  • Start date: upon agreement
  • Contract type: full-time

Job description, responsibilities and duties

About the role:
HR Administration Specialist will be responsible mainly for complex on-boarding, off-boarding activities and job changes for employees based in EMEA and US countries. The position holder will be country point of contact for one of supported locations or subject matter expert for a specific process in several countries, responsible for the smooth service delivery and coordination of other team members.
HR Administration Specialist will manage contract administration of new hires (permanent, temporary employees), rehires, changes from external to internal employment, international local hires, country transfers, internal transfers, extensions of temporary contracts. He/she will contribute to the efficient off-boarding process of voluntary leavers. In addition, HR Administration Specialist will be handling salary changes, band changes, FTE, work-schedule changes and other job change related requests that require contract addendum and HR data entries.

Main tasks/activities:
• Creating contracts, offer letters, transfer letters, addendum, contract extensions
• Creating letters for salary, band, FTE changes, work-schedule changes, resignations
• Coordinating documents signature
• Handling the communication with employees, line mangers, HR advisors/partners and keeping track of all required documentation as per the established process such as child allowance forms, work permits, reference letters, entry forms, exit checklists, alumni forms etc.
• Handling correct HR data entries in the required systems (personal data, position related data, compensation, benefits etc.)
• Handling time and absence administration in connection to the whole employee life cycle
• Providing guidance and support to the involved parties in case of any questions or issues
• Ensuring adherence to HR processes and policies, apply 4 eye principle of all payroll relevant data entries
• Daily cooperation with other HR teams and departments (Payroll, HR systems, Pension Fund, Logistics, IT etc.)
• Ensuring timely storing of all obligatory HR documents
• Driving for high customer satisfaction within given framework and constantly improving internal processes and procedures to increase client orientation and effectiveness
• Participating in various global/local HR initiatives and projects
• Being backup for HR Administration experts with more complex portfolio when needed (e.g. international mobility/international assignments, unpaid/paid/maternity leaves, voluntary/involuntary leavers, retirements, mutual agreements, consultancy and advisory services in terms of local labor and social security law for the employee)

About the team:
HR Administration Specialist will strengthen HR Contract Administration team in order to support growing Global HR Solutions Centre in Bratislava. HR Contract Administration team primarily supports HR Advisors, HR partners, hiring managers, future and current Swiss Re employees and acts as an interface between the company and employees.

Requirements for the employee

Candidates with education suit the position

University education (Bachelor's degree)
University education (Master's degree)
Postgraduate (Doctorate)

Language skills

English - Upper intermediate (B2) and German - Upper intermediate (B2)

Personality requirements and skills

• Min. 2 years' work experience in an international environment (e.g. shared service center)
• Decision-making skills
• Independency and ownership in combination with can do and problem solving attitude
• Stakeholder management skills, push back ability
• Willingness to learn new processes and country specifics
• Excellent attention to details with the ability to prioritize workload is a required
• Effective organizational skills
• Strong interpersonal skills and excellent communication skills
• Strong service and client orientation
• Capability to demonstrate flexibility and adaptability to changes
• Willingness to improve continually and seek for challenges
• Innovative thinking, ability to drive improvements implementation
• Teammate
• Fluency in English and German is a requirement

We are required by law to disclose basic wage component (minimum salary) for the advertised positions. We carefully consider your professional competencies, qualifications and experience in our compensation package and/or when offering you other positions. Our compensation philosophy is to pay fairly, also considering market situation and the value employees may bring to Swiss Re.

We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.


Brief description of the company

As the world's leading reinsurance company, Swiss Reinsurance Company, based in Zurich, Switzerland, we specialize in covering concepts in capital and risk management.
We combine financial strength with experience, knowledge and creative thought to exploit new opportunities in the interests of our clients, staff and shareholders. Opportunities for you. Opportunities for us.

Number of employees

1000 an more employees

Company address

Swiss Re Management AG
Mlynské Nivy 12
81109 Bratislava