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Office Manager

SNP Slovakia, s. r. o.

Information about the position

  • Place of work: Bratislava
  • Basic wage component (gross) and other rewards: 1 300 EUR/month
  • Start date: immediately
  • Contract type: full-time

Job description, responsibilities and duties

The main part of your role as an Office & HR Assistant will be a full ownership of office management agenda within SNP offices in Slovakia (concerns Bratislava, Banska Bystrica and Zilina). In this area, you will work in alignment with other Office management responsibles in other SNP locations.
It will be a mixture of various activities that require reliability, flexibility and multitasking.
On top of all, you will be the first point of contact for handling externals and visitors of SNP Slovakia in order to provide transparent and representative guidance and welcome.
Your role covers, but is not limited to, following responsibilities:

Office Management
- Coordination of meetings organization (logistics, catering/refreshment, invitations, follow up, etc.)
- Taking care of office supplies, incl. new suppliers’ selection, handling of contract creation or renewal of contracts
- Driving facility maintenance services
- Reporting on office maintenance costs and creation of “special project” FI budget requests
- Helping with travel arrangements (booking of taxis, flights, hotels...)
- Greeting and handling external visitors (including their announcing, providing refreshment, providing guidance and direction, etc.)
- Assigning, tracking and handing out visitor and employee badges
- Answering incoming phone calls, providing callers with respective information or putting through to respective person
- Taking care of postal services (in- and out-going post, arranging couriers, etc.) and another clerical duties (e.g. scanning, copying, etc.)
- Support with organizing official company team events globally and customer events in Slovakia (eg Christmas Party)
- Asset purchase management (general assets, IT assets)
- Additional ad-hoc tasks

Support HR and Marketing
• Helping with organization and providing on-site support at Job Fairs (e.g. booth preparing, marketing materials and hand-outs, etc.)
• On/ off-boarding of employees
• Selecting of suppliers, ordering of marketing materials, checking of inventory status
• Communicating with suppliers according to inputs from HR

Employee perks, benefits

Innovative and dynamic international environment
Possibility to travel abroad
Flexible working time
Worldwide travel insurance
Exciting challenges and personal development opportunities
Language classes and other training opportunities
Extra beneficial paid sick leave
Language courses
1000€ referral bonus
Possibility to travel abroad
Sick days
Multisport card
Additional company benefits

Requirements for the employee

Candidates with education suit the position

Secondary with school-leaving examination
Follow-up/Higher Professional Education
University student
University education (Bachelor's degree)
University education (Master's degree)

Educational Specialization

administrative, economic, humanities

Language skills

English - Upper intermediate (B2)

Other knowledge

Business correspondence - Advanced

Driving licence

B

Experience in the position/sector

office administration

Personality requirements and skills

- You have minimum 1-2 years experience in office administration position
- MS Office is part of your professional skills
- You have excellent communication and organizational skills and systematic approach
- You are not scared to thing out of the box and come up with new, creative solutions
- You are responsible, proactive, flexible and independent
- You speak English on at least intermediate level; German skills are beneficial

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Brief description of the company

We are an international software and consulting company providing SAP solutions in the areas of data management, test automation, system landscape optimization (SLO) and SAP HANA implementations. The company was founded in 1998. DATAVARD currently employs around 220 people and has its headquarters in Heidelberg with offices in Hamburg, Slovakia, Switzerland, Singapore and the US.

Number of employees

100-149 employees