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SVN 2022-93 Supply Chain Assistant (Procurement), G5, Bratislava

International Organization for Migration (IOM)

Information about the position

  • Place of work: Bratislava
  • Basic wage component (gross) and other rewards: 1 490 EUR/month
  • Start date: asap
  • Contract type: full-time

Job description, responsibilities and duties

Under the overall supervision of the Supply Chain Officer (SCO) and direct supervision of the Senior Supply Chain Assistant (SCA), and in close collaboration with the Programme Managers, the successful candidate will be responsible for supply chain activities, guided by Supply Chain Management (SCM) objectives to deliver quality goods/services to the beneficiaries at optimal price and in a timely manner.

Core Functions / Responsibilities:
1. Assist with coordination and monitoring of all supply chain management related tasks and activities, including budgeting, scheduling and provision of goods and services needed by the Supply Chain Hub (SCH). Prepare regular progress reports, statistical information and briefing notes, as required.

2. Assist with the supply chain activities in the SCH, including procurement, logistics informaiton management and reporting, and provide support to the relevant staff with respect to the related policies, rules and regulations.

3. Review procurement requests, identify service providers, and evaluate information regarding vendor's performance in terms of quality, prices, and timely delivery of goods/services. Maintain a pool of qualified vendors.

4. Solicit bids, quotations and tender documents, oversee bidding process and provide support for executing the procurement transactions, analyze the offers assuring conformity to specified requirements; conduct appraisals and select suppliers, and confirm terms of payment; prepare purchase orders and ensure receiving authorization in line with the SCH’s delegation of authority (DOA) matrix.
5. Liaise with the programme management and provide technical support in preparing and issuance of “Call for Proposals” and bidding documents for the tendering processes of the programmes/projects. Ensure bidding processes are conducted fairly, transparently and in accordance with the existing procurement rules and regulations.

6. Contribute with the establishment and implementation of robust appropriate internal control mechanisms for Supply Chain Management process to safeguard the Organization's assets and prevent fraud, while ensuring that country specific administrative procedures are in place and followed in accordance with the Organization's rules and regulations.

7. Perform such other duties as may be assigned.

Employee perks, benefits

General Staff (GV, UN Salary Scale valid for the Slovak Republic since 1 Jan 2009). Step one of the salary scale corresponds to all inclusive fee 1490 EUR per month (take home payment 1455 EUR - income is exempted from taxation).
6 weeks of paid annual leave per year (2.5 days per completed month of service).
24 days of paid sick leave per year (2 days per completed month of service).
Special medical insurance.

Information about the selection process

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:
Internal candidates

Second tier candidates include:
All external candidates.

This selection process may be used to staff similar positions in various duty stations.

This post is subject to local recruitment.

Appointment will be subject to certification that the candidate is medically fit for appointment, with Right of Residence and Right to Work in the Duty Station and verification of residency when applicable.

As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination against COVID-19.

How to apply:
Interested candidates are invited to submit their applications – CV and a Cover Letter in English to [email protected] by 13 October 2022 23:59 (Bratislava time) at the latest, referring to this advertisement and using the subject line “SVN 2022-93 Supply Chain Assistant (Procurement), G5, Bratislava”.


In order for an application to be considered valid, it must contain a CV and a Cover Letter. Please note that only shortlisted candidates will be contacted.
When you are interested in multiple positions, please be aware that you have to apply for each position separately.

Posting period:
From 29 September 2022 until 13 October 2022.

No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank

Requirements for the employee

Candidates with education suit the position

Secondary with school-leaving examination
University education (Bachelor's degree)
University education (Master's degree)

Educational Specialization

Business Administration, Management, Logistics, Procurement or a related field

Language skills

English - Advanced (C1) or Slovak - Advanced (C1)

Experience in the position/sector

Business Administration, Management, Logistics, Procurement or a related field

Number of years of experience

3

Personality requirements and skills

Education
• University degree in Business Administration, Management, Logistics, Procurement or a related field from an accredited academic institution with three years of relevant professional experience; or,
• High school degree in the above fields with five years of relevant professional experience.

Experience
• Experience in managing diverse procurement and logistics operations; and,
• Demonstrated experience in training and managing large teams of co-workers, managing vendors and suppliers.
Skills
• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM's system and processes as they apply to procurement and logistics; and,
• Excellent level of computer literacy and good knowledge of SAP is an advantage.

Languages
Fluency in English and Slovak is required.
Fluency in other official IOM languages (Spanish, French) is advantageous.

Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Resource Mobilization - Establishes realistic resource requirements to meet IOM needs
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link:
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf .

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Brief description of the company

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.