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Senior Finance Assistant

International Organization for Migration (IOM)

Information about the position

  • Place of work: Grösslingová 35, 811 09 Bratislava
  • Basic wage component (gross) and other rewards: 1 809 EUR/monthBase salary - 1809 EUR/month, (General Staff GVI, UN Salary Scale). Net monthly payment of 1595 EUR. Income exempted from taxation.
  • Start date: As soon as possible
  • Contract type: full-time

Job description, responsibilities and duties

Under the overall supervision of the Head of Office (HoO), the direct supervision of the National Resources Management Officer (RMO) and in collaboration with relevant units at Headquarters and the Administrative Centres, the incumbent will be responsible and accountable for the accounting entries and the management of the financial transactions for the IOM Country Office in Slovakia, in strict observance of the IOM Financial Management Guidelines.

Core Functions / Responsibilities:

1. Manages and oversees the daily operations of the accounting unit;
2. Ensures that the monthly and year-end accounts closures are completed in accordance with the IOM Financial Management Guidelines;
3. Monitors various accounting transactions, e.g., payroll, final payments, travel claims, etc., to ensure correctness of disbursement computations and adherence to relevant financial regulations and practices;
4. Approves payment and journal vouchers for various claims/payments, e.g., travel reimbursement, expense claims etc., ensuring compliance with relevant rules and control procedures;
5. Verifies the balances of IOM receivables and payables and ensures that all expenses and revenues are duly charged to projects;
6. Reviews completeness of reports and consolidates the accounts of the Mission on a periodic basis;
7. Produces quarterly and annual financial statements and ad hoc financial reports on a Mission level;
8. Makes and implements recommendations to improve accounting processes and procedures;
9. Ensures that all financial records including the supporting documentation are properly filed and archived in accordance with the IOM Regulations and the Donors requirements;
10. Monitors the Mission cash flow, including cash flow forecasts and when and if necessary, consults the Head of Admin/Finance RM accordingly;
11. Keeps the signatory panel up to date and in case of a necessary amendment, advises on the appropriate internal administrative action and in coordination with the HQ/TSY unit notifies the bank accordingly;
12. Works closely with other internal functional units of the Mission, as well as banking, donors and government counterparts and other stakeholders as required in the performance of the accounting function;
13. Assists in monitoring the effectiveness of internal controls and proposes improvements of existing processes and procedures;
14. Assists in responding to audit queries and reviewing of audit recommendations and if requires advises the COM and/or the Head of Admin/Finance RM on appropriate actions;
15. Liaises with relevant units at HQs and Regional Office with regards to the financial activities of the Mission;
16. Supervises and administers subordinated staff members; plans and approves absence of staff, monitors and evaluates the staff/team performance, provides guidance to the staff members; administers financial resources of the team, coordinates resource deployment.
17. Performs any other duties as assigned by the immediate supervisor and/or CoM

Employee perks, benefits

General Staff (GVI, UN Salary Scale valid for the Slovak Republic since 1 Jan 2009). Step one of the salary scale corresponds to brutto 1809 EUR per month (net payment of 1595 EUR - income is exempted from taxation).
6 weeks of paid annual leave per year.
24 days of paid sick leave per year.
Special medical insurance.
UNJSPF pension scheme.

Information about the selection process

IOM is committed to a diverse and inclusive environment.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The appointment will be subject to certification that the candidate is medically fit and verification of residency, visa and authorizations by the concerned Government, where applicable. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination against COVID-19.

This post is subject to local recruitment. Only applicants holding a valid residence and work
permit in Slovakia will be eligible for consideration.

How to apply:

Interested candidates are invited to submit their applications – CV and Cover Letter in English to [email protected] by 31 May 2022 23:59 (Bratislava time) at the latest referring to this advertisement and using the subject line “VN 2022-15_Senior Finance Assistant”.
Due to the large volume of applications, only shortlisted candidates will be contracted.

Requirements for the employee

Candidates with education suit the position

Secondary with school-leaving examination
University education (Bachelor's degree)
University education (Master's degree)

Educational Specialization

Finance, Economics, Business or Public Administration.

Language skills

English - Upper intermediate (B2) and Slovak - Upper intermediate (B2)

Driving licence

B

Experience in the position/sector

Finance, Economics, Business or Public Administration

Number of years of experience

4

Personality requirements and skills

Bachelor degree in Finance, Economics, Business or Public Administration with at least four years of relevant working experience.
OR
Secondary School Diploma with specialized focus in finance/accounting and at least six years of relevant working experience


Experience and Skills
• Experience in Accounting and Financial management;
• Experience with and knowledge of Accounting/Financial and administrative management policies and procedures of a national and/or international non-governmental organization will be an added advantage.
• Knowledge of the institutional and technical aspects of Financial management including coordination and executing reporting requirements;
• Familiarity with International Accounting Standards (IAS) or International Public Service Accounting Standards (IPSAS) an advantage;
• Previous work experience with national, regional or international public bodies would be an advantage;
• High level of computer literacy in standard MS products with specific proficiency in MS Excel is required.


Languages

• Fluency in English and Slovak is required.


Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.


Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found under the following link: https://www.iom.int/sites/g/files/tmzbdl486/files/about-iom/iom_revised_competency_framework_external.pdf

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Brief description of the company

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.