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Assistant for Business Unit team

Hitachi Zosen Inova Slovakia s.r.o.

Information about the position

  • Place of work: Levice
  • Basic wage component (gross) and other rewards: 850 EUR/monthMonthly Gross Salary is offered. Salary can be adjusted higher considering the seniority of the applicant.
  • Start date: upon agreement
  • Contract type: full-time

Job description, responsibilities and duties

- Ensuring the efficient and smooth day-to-day business support to the Business Unit Middle Managers, Project Managers and the team in Zurich, Switzerland as well as in Levice, Slovakia
- comprehensive, timely and accurate administrative support and project assistance in line with HZI’s quality standards including
• handling sensitive client or partner communications
• writing and distribution of emails and various correspondence, mainly in English
• maintaining polite and professional communication via various channels
• organization of business trips including booking of travel arrangements and compilation of travel documents
• Time & Attendance control including recording of expended project hours in SAP and/or project system
• supporting the team with the expense reports
• preparation of reports and presentations
• taking meeting minutes
• organization of internal and external meetings, events, workshops including providing general support to visitors
• creation and revision of documents, templates, evaluations, etc. incl. filing
• collaborating and supporting internal and external projects
• ordering office supplies
- Act as the point of contact for internal and external clients
- Substitution of other secretaries
- Supporting the onboarding process of new employees including providing introduction on internal processes and systems
- Contributing to team effort and achievement of department's objectives by accomplishing related results as needed
- Awareness and implementation of, as well as full compliance with HSE requirements relevant to the function

Employee perks, benefits

- challenging job with diversified field of activity
- team-oriented working environment
- attractive employment conditions
- modern infrastructure

Information about the selection process

German and any other language skills are an advantage

Requirements for the employee

Candidates with education suit the position

Secondary with school-leaving examination
University education (Bachelor's degree)
University education (Master's degree)

Language skills

English - Advanced (C1) or Slovak - Proficiency (C2)

Other knowledge

Microsoft Office 365 - advanced
IBM Lotus Notes - basic
SAP Logon - basic

Driving licence

B

Number of years of experience

administrative and/or project assistant, ideally experience in working with remote teams in an indus
5

Personality requirements and skills

- Good knowledge of office management systems and procedures
- Experience in project support and management
- Strong experience in organization of meetings, events, workshops, etc. and in travel and expense manage-ment
- Experience in time & attendance management
- Strong experience in working independently and optimizing own processes as required based on policies, regulations and rules
- Effective and efficient handling of various tasks and activities by identifying and executing the most feasible course of action based on experience
- Experience in taking decisions independently within specified limits
- Ability to clarify ambiguities in day-to-day professional life through objective business discussions
- Experience in problem solving processes and methods

Advertiser

Brief description of the company

Hitachi Zosen Inova (HZI) is a global market leader in energy from waste (EfW) and renewable gas. HZI acts as an engineering, procurement and construction contractor and project developer, delivering complete turnkey plants and system solutions for thermal and biological EfW recovery. HZI’s Service Group combines its own research and development with comprehensive manufacturing and erection capabilities to support our clients throughout the entire life cycle of their plant.
Hitachi Zosen Inova Slovakia s.r.o. is a subsidiary of Hitachi Zosen Inova AG (HZI), part of the Hitachi Zosen Corporation
If you are looking for a career in an aspiring company that strictly follows the Equal Employment Policy and that brings you further, our team of highly skilled and dedicated employees could be the perfect place for you.

Number of employees

25-49 employees

Company address

Hitachi Zosen Inova Slovakia s.r.o.
Ku Bratke 5
934 05 Levice
http://hz-inova.com