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Administrative Assistant


Information about the position

  • Place of work: Remote work
  • Basic wage component (gross) and other rewards: 4,5 - 7 EUR/hourPlease note that 25% of remuneration is based on performance and would be paid quarterly.
  • Start date: 22/04/2021
  • Contract type: part-time, agreement-based (Temporary jobs), trade licence

Job description, responsibilities and duties

We are currently looking for a part time talented, dynamic Administrative Assistant. The role is a contractor position and would be home based.
Madison Publications is a European Business to Business media company with a focus on the grocery retail sector. The company produces the leading print magazine for the European grocery retail industry, as well as number of ancillary digital products and events. If you have an interest in news, publishing or sales and believe you have the relevant experience, skills, and attributes to be an ideal candidate for this role, we would like to hear from you!
This role is perfect for an individual who is looking for part time work and who has excellent organisational and administrative skills. The successful candidate should also be a person who is a good problem solver with excellent communication skills and who is highly computer literate and dedicated to excelling in their work. The role required the successful candidate to be fluent in English both written and spoken.
An outgoing personality and inclination for sales would be an advantage (however not mandatory) as down the line in this role the role could evolve from focussing solely on administration to include selling magazine subscriptions or ticket sales for events we host.
The role is a part time contractor position for somebody who is looking to work a few hours a week from home. .
When applying for the role please indicate your relevant experiences, as well as your knowledge and skill level of Microsoft Office suite programs, Salesforce, MailChimp, Asana or other project management tool. Also please indicate what languages you speak and your level of fluency.
Responsibilities: (Please note some only apply once the Office re-opens)
· Preparing and disseminating correspondence, memos, reports and forms.
· Administrative support to the editorial and advertising sales teams.
· Calling client companies to update their contact details and to inform them of events we might be running.
· Supporting and facilitating the completion of regular sales and productivity reports.
· Assist with staff induction and the training of company procedures.
· Key point of reference for all queries, requests or issues in relation to the functioning of the office.
· Assist colleagues by supporting them with planning and distributing information.
· File and update contact information of employees, customers, suppliers and external partners on our databases.
· Maintaining the subscription database, and potentially eventually managing the magazine circulation.
· Impeccable written and spoke English C2 level
· Proven work experience as an administrative assistant or office manager.
· Excellent written and verbal communication skills, and a good listener.
· Integrity and professionalism, and ability to influence and guide people.
· Friendly, outgoing personality and a can-do attitude.
· Good time management skills, attention to detail, the ability to prioritise and work well under pressure independently and in teams.
· Highly organised, self-motivated and good initiative.
· An ability to influence and encourage other people, to ensure adoption of company procedures by staff.

Requirements for the employee

Candidates with education suit the position

University education (Bachelor's degree)
University education (Master's degree)
Postgraduate (Doctorate)

Language skills

English - Proficiency (C2)

Other knowledge

Microsoft Excel - advanced
SalesForce - advanced
Microsoft Access - advanced
Asana - advanced

Number of years of experience


Personality requirements and skills

· Highly organised, self-motivated and good initiative.


Brief description of the company

Madison Publications Ltd produces three magazine products and also online digital products connected to these magazines. Two magazines are Irish business to business magazines and one is a pan-European retail magazine, The European Supermarket Magazine.

Number of employees

10-19 employees

Company address

Madison Publications

00 Bratislava