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Facility Coordinator

CBRE Global Workplace Solutions s. r. o.

Information about the position

  • Place of work: Bratislava
  • Basic wage component (gross) and other rewards: 1 400 EUR/monthBased on the legal obligation, the basic wage component (minimum wage) is published in job advertisement. After assessing the candidate's qualifications, preconditions and experiences, offered salary may change.
  • Start date: upon agreement
  • Contract type: full-time

Job description, responsibilities and duties

The primary goal is to manage the office space used by the Client and to ensure that service is provided at the contractual level.

Responsibilities of administering office related activities:

First contact for FM emergencies
• React immediately at need
• Activate SFOC, IT if needed
• Activate support (vendor, CBRE, landlord’s facility team etc)
• Manage the event on site
• Provide event report

Monitoring vendors' performance
• Fine tune SLA to match the office needs
• Monitor performances against SLA — quality of service, respect of schedules, initiatives to improve their services
• Monitor costs

Managing the FM supply flow for the office
• Ordering FM related supplies
• Accepting delivery and checking quality, quantity and price
• Approving supplier invoice
• Conducting inquiries regarding mismatches

Cleaning
• Responsible for cleanliness of office
• Liaise with cleaning company

Maintenance
• HVAC, Electrical Systems, UPS, Fire Detection, Fabric (walls, windows, doors, Furniture etc.

Preventive maintenance
• Carrying out the CBRE preventative maintenance annual plan for the site
• Local contact for liaising with technical team
• Participating in improving FM services

Reactive maintenance
• React immediately at need
• Activate support
• Continuously participating in improving prevention
• Arranging for repair of all equipment under CBRE responsibility

FM budget
• Participating in budgeting
• Reporting actual spend on a monthly basis according to CBRE procedure

Finance
• Submitting POs for all WPR needs (annual POs, project POs etc)

Projects
• In case of any office improvement, relocation or expansion project, helping out the GeoCam

Landlord
• Liaising with the landlord and/or Landlord Technical Lead:
• For maintenance works
• For ad-hoc needs
• Monitor la landlord’ performances
• Regular stakeholder’ meeting with landlord

Tactical Planning
• Updating WPR Tactical Planner about any changes in the office, like work type, function change of a space or room.

Other
• Undertake any other duties, appropriate to post, as directed by the Regional Facilities manager.
• QEHS reposponsibilities

Employee perks, benefits

• International working environment
• Meal contribution - with extra contribution from employers' side
• Referral bonus: Recommend-a-friend
• Language and other professional related courses
• Multisport card, Cinema tickets
• Team buildings
• Flexible working hours

Information about the selection process

Only candidates who meet the criteria will be contacted.

Requirements for the employee

Candidates with education suit the position

Secondary with school-leaving examination
Follow-up/Higher Professional Education
University education (Bachelor's degree)
University education (Master's degree)

Language skills

English - Advanced (C1)

Personality requirements and skills

To be successful, you will be a confident self-starter who enjoys building client relationships, possesses excellent communication skills and has a strong customer service focus.

You will adopt a hands-on approach to problem solving, have the ability to juggle multiple tasks and can be relied upon to work autonomously. You will need to be able to think on-the-go and collaborate with multiple stakeholders, with experience doing so in a large complex organization that has an international reach. Confidence, agility and adaptability are key to being successful in this role.

Competencies
• Drive for result
• Problem solving
• Excellent communication skills (both verbal & written)
• Organizational skills
• Ability to work independent
• English - advanced

Experience:
• Prior experience in facilities, property management, hospitality or related field (preferred)
• Knowledge of local occupational health and safety requirements, critical facilities and vendor management for
specialized services is advantageous
• Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous

Advertiser

Brief description of the company

CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries.

Global Workplace Solutions (GWS) is a division of CBRE uniquely positioned to provide a complete set of services to corporate occupiers of commercial real estate across EMEA. GWS is redefining ‘workplace’ because we believe every place of work can become a competitive advantage for our clients. Productivity, reliability, engagement, quality, brand — the workplace contributes to business results, whether it’s an office, a retail outlet, a laboratory, a data centre, a manufacturing environment or a virtual location.

Number of employees

150-199 employees