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Administrative Assistant/Receptionist

British International School Bratislava

Information about the position

  • Place of work: Pekníkova, Dúbravka
  • Basic wage component (gross) and other rewards: From 1 200 EUR/month
  • Start date: August 18, 2021 (by agreement)
  • Contract type: full-time

Job description, responsibilities and duties

• Providing an efficient, professional and friendly service to School Offices - dealing with telephone, email as well as face to face inquiries (parents, pupils, customers)
• Providing customer service and initial information about the school, meeting and greeting potential parents if DAM or Admissions Officer is not available.
• Providing office support related to pupils’ registration using internal management system (iSAMS) and maintaining it up to date
• Dealing with any correspondence including issuing school certificates or confirmations, filing and retrieving school documents, records and reports; issuing any relevant documents such as absent sheets, fire drill sheets, weekly End of day registers, etc.
• To screen phone calls, emails, enquiries, requests and handle them when appropriate and to meet and greet visitors to school
• Checking students’ applications and documentation at the time of enrollment
• Following up with parents with any missing documents from the Applications form until all documents are collected and filed
• Supporting the Admissions Office
• Providing students, parents and school staff with all relevant information regarding school
• Arranging school trips – accommodation, bus transportation, insurance, etc.
• Filing and retrieving school documents
• School buses coordination
• School clubs, curricular and extracurricular activities coordination
• Responsibility for keeping the Welcome Area tidy and clean during the day
• Updating the school database iSAMS & CRM Salesforce system with new leads in accurate and timely manner
• Providing first aid to the injured students (in case the nurse is not available)
• Supporting the HR Office with small tasks, if required (add hoc reports, social program activities, support for expat staff, e.g. accommodation arrangements, visits to foreign police, other tasks as instructed) SF
• Performing related duties as required.

Employee perks, benefits

• interesting international environment
• motivating salary
• extra holidays and days off
• flexible working time
• various school events
• other employee benefits

Information about the selection process

If interested in this position, we expect you to send us your motivation letter and CV (both in English) to contacts listed below by June 30th, 2021.

Requirements for the employee

Candidates with education suit the position

Secondary with school-leaving examination
University education (Bachelor's degree)
University education (Master's degree)

Language skills

English - Advanced (C1) or Slovak - Proficiency (C2)

Other knowledge

Microsoft Office - advanced

Number of years of experience

3

Personality requirements and skills

• Minimum 3 year experience with administrative post
• Good user level of MS Office, experience with other software is an advantage
• Previous experience within an English language environment would be an advantage
• Customer support oriented approach
• Excellent communication skills
• Ability to look at situation from several points of view
• Persuasive with details and facts
• Multitasking & prioritizing
• High comfort level working in a diverse environment
• Confidentiality, tact and diplomacy
• The ability to work effectively as part of a team and to relate positively with other people

Advertiser

Brief description of the company

Nord Anglia Education is the world’s leading premium school’s organisation. Our family of 73 schools across 30 countries is united by a common philosophy - to be ambitious for our students, people and schools. We believe there is no limit to what our students can achieve and our approach supports every child to succeed academically, socially and personally.

Number of employees

100-149 employees

Company address

Súkromná spojená škola British International School Bratislava
Peknikova 6
84102 Bratislava
http://www.bis.sk